Meeting and Conference Planning

In these days of Internet, voice mail, and far-flung staff, meetings are more important than ever, because they re-create personal communication and team building, and encourage idea sharing.

Planning successful meetings requires knowledge of the site, connections with on-site staff, experience in producing similar events, understanding of the client’s goals and objectives, ethical behavior, and a fresh, creative approach to keep things working together.

Meetings are no longer the oh-no, not another rubber chicken dinner with a dull speaker affairs of years past. Sylvester Management helps plan and produce meetings with tasty cuisine, amusing and educational speakers, and a combination of activities that keep people interacting and moving.

We know the people, places, and time-savers that keep costs low, and meeting satisfaction high. It’s not that you can’t do this yourself, but why would you, when we’ve got almost 20 years of business contacts and site visits that can put you ahead of schedule and under budget?

SMC ... a centralized source of services to assist with any meeting. Our staff can complement your staff to respond quickly and professionally in arranging your meeting.

Site Selection & Negotiations:	Through our network of industry contacts worldwide, SMC can communicate your meeting's specifications to appropriate hotels, conference centers or non-traditional facilities and notify you quickly of the facilities that will meet your group's criteria. SMC can negotiate a package of low rates and superior service to guarantee a successful meeting.
Meeting Requirements Analysis:	Given the special requirements of your meeting, SMC will recommend appropriate meeting rooms, set-ups, audio-visual equipment and food and beverage menus that will serve the meeting's needs and still remain economical
Budget Development:	All staff members of SMC strive to understand your financial constraints and assist with developing and maintaining a meeting budget.
Housing Registrations:	Sylvester Management Corporation provides housing bureau services to groups requiring assistance with hotel reservations.
Meeting Registrations:	SMC is fully computerized to facilitate the registration process before, during and after the meeting.
Meeting Management:	SMC can provide staff to assist your company's staff on-site with registration or management of the facility's service
Trainers and Speakers:	SMC maintains contact with a variety of speakers and trainers and can provide you with recommendations for your meeting.
Logistics:	SMC handles the logistics of each meeting, putting together our own “black book” covering the details that must be just right, from room assignments and registration, to copies of menus and agendas.